New HHSAR IPP Clause
All existing awards will be modified to include a new Health and Human Services Acquisition Regulation (HHSAR) clause HHSAR 352.232-71 Electronic Submission of Payment Requests (February 2, 2022) along with your company/organization’s transition date to IPP. All existing NIH Vendors should use the OFM Electronic Invoice Submission instructions until your company/organization has been notified of its transition to IPP. All new awards to new Vendors will contain HHSAR clause 352.232-71 and use IPP upon award.
How to Find Your IPP Wave Number
A list of NIH’s Vendors and associated IPP Wave numbers is located here. This information is being provided so that you can identify your IPP Wave and plan on your end for the transition to IPP.
IPP Wave Numbers and Transition Dates
Using your Vendor’s IPP Wave Number stated on the Excel spreadsheet, below are the IPP transition dates by Waves:
| IPP Wave | IPP Transition Date (Date that Vendor Starts Using IPP) | Invoice Cut-Off Dates: Transition from Invoices Submitted to the NIH Office of Financial Management (NIH OFM) to Invoices Submitted via IPP |
| 1A | March 21, 2022 | Effective March 11, 2022, the NIH Office of Financial Management (OFM) will no longer accept electronic invoices from your company/organization. Any proper invoice received before/on March 11, 2022 will be processed by the NIH OFM. Note: March 12, 2022 through March 20, 2022 is the transition of contractor/vendor accounts from NIH to IPP. No invoices can be processed during this time period. Please plan accordingly as you submit invoices in March 2022. All invoices received by the NIH OFM after March 11, 2022 will be returned automatically and must be resubmitted using IPP. Effective March 21, 2022, all invoices under NIH awards from your company/organization must be submitted using IPP. |
| 1B | April 25, 2022 | Effective April 15, 2022, the NIH Office of Financial Management (OFM) will no longer accept electronic invoices from your company/organization. Any proper invoice received before/on 5:00PM Eastern Standard Time (EST) on April 15, 2022 will be processed by the NIH OFM. NOTE: April 16, 2022 through April 24, 2022 is the transition of your account from NIH to IPP. No invoices can be processed during this time period. Please plan accordingly as you submit invoices in April 2022. All invoices received by the NIH OFM after 5:00PM EST on April 15, 2022 will be returned automatically and must be resubmitted using IPP. Effective April 25, 2022, all invoices under NIH awards from your company/organization must be submitted using IPP. |
| 2 | June 21, 2022 | The contractor/vendor shall use the existing NIH OFM electronic invoice submission process for invoices submitted on or before June 20, 2022. Any proper invoice received by the NIH OFM on or before June 20, 2022, will be processed for payment. Effective June 21, 2022, all invoices must be submitted using IPP. The NIH OFM electronic invoicing instructions are no longer applicable to this award on or after June 21, 2022. |
| 3 | October 11, 2022 | The contractor/vendor shall use the existing NIH OFM electronic invoice submission process for invoices submitted before/on October 10, 2022. Any proper invoice received by the NIH OFM before/on October 10, 2022, will be processed for payment. Effective October 11, 2022, all invoices must be submitted using IPP. The NIH OFM electronic invoicing instructions are no longer applicable to Wave 3 contractors/vendors on/after October 11, 2022. |
| 4 | January 9, 2023 | The contractor/vendor shall use the existing NIH OFM electronic invoice submission process for invoices submitted before/on January 8, 2023. Any proper invoice received by the NIH OFM before/on January 8, 2023, will be processed for payment. Effective January 9, 2023, all invoices must be submitted using IPP. The NIH OFM electronic invoicing instructions are no longer applicable to Wave 4 contractors/vendors on/after January 9, 2023. |
| 5 | March 13, 2023 | The contractor/vendor shall use the existing NIH OFM electronic invoice submission process for invoices submitted before/on March 12, 2023. Any proper invoice received by the NIH OFM before/on March 12, 2023, will be processed for payment. Effective March 13, 2023, all invoices must be submitted using IPP. The NIH OFM electronic invoicing instructions are no longer applicable to Wave 5 contractors/vendors on/after March 13, 2023. |
IPP Wave Notification Letters
IPP Wave Notification Letters will be sent to the Vendor’s SAM.gov Point of Contact (POC) and IPP POC email addresses. It is important that SAM.gov records are active (not expired) and reflect the current names and email addresses for all POC’s.
Wave 1 – Enrolled in IPP
Wave 1 – Not Enrolled in IPP
Wave 2 – Enrolled in IPP (Attachment 1 - List of IPP Wave 2 Vendors)
Wave 3 – Enrolled in IPP (Attachment 1 - List of IPP Wave 3 Vendors)
Wave 4 – Not Enrolled in IPP (Attachment 1 - List of IPP Wave 4 Vendors)
