Warrants at NIH must be signed by the Head of the Contracting Activity, Diane Frasier. Warrant requests are to be sent to the NIH Acquisition Career Program via PDF to: ACP@od.nih.gov and are to include the following items:
- Complete Contracting Officer’s Warrant Application Form (Appendix P-1, Fillable PDF Form)
- Employee’s current resume or Optional Form 612 describing the employee’s experience, education, and training relevant to the position including the information required by FAR 1.603-2
- Most recent Performance Appraisal - first page only with rating
- Certificate from FAC-C or NIH DAC certification program
- Evidence of completion of mandatory training and CLPs. (40 hours required every two years for Purchasing Agents, 80 hours required every two years for Contract Specialists)
- Warrant requests must be reviewed and approved by immediate supervisor and one of the applicable below (this approval can be done via separate memo or email and must be submitted as part of the warrant application package):
- Office of Acquisition (OA): The OA Director for OA employees; or
- Delegated Offices of Acquisition: The second-tier supervisor for the Delegated Acquisition Community.
Warrants issued by the HCA do not have an expiration date. If the FAC or DAC certification supporting the warrant lapses or is revoked, the authority shall be revoked in accordance with OALM processes.
Warrant language on all issued warrants states the warrant is only valid wile serving under the specific IC. When an employee moves to another IC, the warrant authority is automatically revoked.
Delegation of Micro Purchase Authority
Acquisition authority at $10,000 and below can be delegated using Form 2604 or a purchase card. The NIH Office of Logistics and Acquisition Operations has more information regarding various simplified acquisition regulations on their website. For purchase card questions, please contact: CreditCard@od.nih.gov.