Federal Acquisition Certificate in Contracting (FAC-C)

Federal Acquisition Certificate in Contracting (FAC-C)

The Federal Acquisition Institute (FAI), in consultation with OFPP and OPM, developed the Federal Acquisition Certification in Contracting (FAC-C) program for civilian agencies to implement the GS-1102 qualification standards, promote the development of core contracting competencies and facilitate employee career mobility.

In accordance with OFPP Memorandum, “The Federal Acquisition Certification in Contracting Program,” dated January 20, 2006, the FAC-C certification program is available to all members of the federal civilian acquisition workforce. The FAC-C certification was further updated with the May 7th, 2014 OFPP memo. Per the 2014 HHS Acquisition Workforce Hanbok (HHSAW), FAC-C certification is a condition of eligibility for a delegation of Contracting Officer authority. It is also mandatory for all operational GS-1102s. Effective May 7th, 2014, ALL warrant holders above the Simplified Acquisition Threshold (SAT) must be FAC-C certified at the appropriate level.

The requirements for FAC-C certification are cumulative. An individual must meet the requirements for each lower certification level to be certified at the next level. Maintenance of a FAC-C certification on any level is a function of continuous learning. All certifications are maintained and tracked through FAI Cornerstone OnDemand (CSOD). You must be registered in the FAI CSOD system in order to be eligible for any acquisition certifications at NIH.

After you are certified, you must maintain your certification by earning 80 CLPs every two years by following the FAC-C Re-Certification Requirements.

FAC-C Level I

Minimum of one year of acquisition experience required

Required for all personnel to be delegated Contracting Officer authority up to maximum amount of $500,000 This certificate is a prerequisite for delegation of Contracting Officer authority to place orders against Federal Supply Schedules, GWACs, and other delivery and task order vehicles up to the contract limit (if any), or up to $500,000. Training includes completion of specific courses as well as educational and performance requirements. Complete the following steps in order to be approved.

Step 2

Complete the required training:

  1. CON 091 Contracting Fundamentals (104 hours classroom) 
  2. CON 100 Shaping Smart Business Arrangements (20 hours online) or equivalent FCN 101 Contracting Fundamentals (18 hours online)
  3. CON 121 Contract Planning (10 hours online)
  4. CON 124 Contract Execution (13 hours online)
  5. CON 127 Contract Management (10 hours online)
  6. CLC 058 Introduction to Contract Pricing (2 hours online)
  7. CLC 057 Performance-Based Payments (2 hours online)
  8. CLC 056 Analyzing Contract Costs (17 hours online)
  9. CON 170 Fundamentals of Cost/Price Analysis (80 hours classroom)
  10. FAC 031 Small Business Programs (2 hours online)
  11. FAC 023 Basic Contracting for GSA Schedules (4 hours online)
  12. FCL-CM-2500 Category Management 101 (1-hour live webinar)
  13. HHS Appropriations Law Completion Certificate or LMS Transcript (16 hours classroom or 16 hours online). This training must be completed within two years of application to be eligible.
 

Required Documentation for Application in FAI CSOD:

  1. Demonstrate a minimum of one-year of 1102 experience (HHS requires the “experience transcript” to demonstrate this requirement.)
  2. Show evidence (unofficial transcript is sufficient) of Bachelor’s degree OR at least 24 semester hours among the following disciplines: accounting, law, business, finance, contracts, purchasing, economics, industrial management, marketing, quantitative methods and organization and management.
  3. Show evidence of minimum Satisfactory rating on most recent performance appraisal (first page of appraisal is sufficient)

Step 3

Complete HHS Application Form PDF and submit signed copy with all FAC-C level I requirements to NIH ACP (ACP@od.nih.gov)

Step 4

Subscribe to the 1102 Listserv for program updates and training opportunities. Click Here for FAC-C listserv

FAC-C Level II

Minimum of two years of acquisition experience required

Required for all personnel to be delegated Contracting Officer authority up to maximum amount of $10,000,000 This certificate is a prerequisite for delegation of Contracting Officer authority to place orders against Federal Supply Schedules, GWACs, and other delivery and task order vehicles up to the contract limit (if any), or up to $10,000,000. Training includes completion of specific courses as well as educational and performance requirements. Complete the following steps in order to be approved.

Step 2

Complete the required training:

  1. CON 200 Business Decisions for Contracting (25 hours online)
  2. CON 216 Legal Considerations in Contracting (23 hours online)
  3. CON 0510 Managing Government Property in the Possession of Contractors (1 hour online)
  4. HBS 428 Harvard Business Module – Negotiating (2 hours online)
  5. CON 280 Source Selection and Administration of Service Contracts (80 hours classroom)
  6. CON 290 Contract Administration and Negotiation Techniques in a Supply Environment (80 hours classroom)
  7. HHS Appropriations Law Completion Certificate or LMS Transcript (24 hours classroom or 16 hours online). This training must be completed within two years of application to be eligible.
 

Required Documentation for Application in FAI CSOD:

  1. Demonstrate a minimum of two-years of 1102 experience (HHS requires the “experience transcript” to demonstrate this requirement.)
  2. Show evidence (unofficial transcript is sufficient) of Bachelor’s degree OR at least 24 semester hours among the following disciplines: accounting, law, business, finance, contracts, purchasing, economics, industrial management, marketing, quantitative methods and organization and management.
  3. Show evidence of minimum Satisfactory rating on most recent performance appraisal (first page of appraisal is sufficient)

Step 3

Complete HHS Application Form PDF and submit signed copy with all FAC-C level II requirements to NIH ACP (ACP@od.nih.gov)

Step 4

Subscribe to the 1102 Listserv for program updates and training opportunities. Click Here for FAC-C listserv

FAC-C Level III

Minimum of four years of acquisition experience required

Required for all personnel to be delegated unlimited Contracting Officer authority. This certificate is a prerequisite for delegation of Contracting Officer authority to place orders against Federal Supply Schedules, GWACs, and other delivery and task order vehicles. Training includes completion of specific courses as well as educational and performance requirements. Complete the following steps in order to be approved.

Step 2

Complete the required training:

  1. CON 360 Contracting for Decision Makers (64 hours classroom)
  2. HBS Module – Any except HBS 428 (2 hours online)
  3. Acquisition Related electives (32 hours online or classroom): Can be broken into smaller courses but NO less than 8 hours for each training (No symposiums/conferences)
  4. HHS Appropriations Law Completion Certificate or LMS Transcript (24 hours classroom or 16 hours online). This training must be completed within two years of application to be eligible.
 

Re-Certification Request (Achievement Request): 80 CLPs must be earned every two years to stay current, of which must include the Appropriations Law Refresher course.

 

Required Documentation for Application in FAITAS:

  1. Demonstrate a minimum of four-years of 1102 experience (HHS requires the “experience transcript” to demonstrate this requirement.)
  2. Show evidence (unofficial transcript is sufficient) of Bachelor’s degree AND at least 24 semester hours among the following disciplines: accounting, law, business, finance, contracts, purchasing, economics, industrial management, marketing, quantitative methods and organization and management.
  3. Show evidence of minimum Satisfactory rating on most recent performance appraisal (first page of appraisal is sufficient)

Step 3

Complete HHS Application Form PDF and submit signed copy with all FAC-C level III requirements to NIH ACP (ACP@od.nih.gov)

Step 4

Subscribe to the 1102 Listserv for program updates and training opportunities. Click Here for FAC-C listserv

What Happens Next


Upon completion and submission of the application package, the NIH ACP office will review to ensure requirements are met. If the all requirements are met, the ACP office will sign and forward to HHS for final review. Once HHS reviews and approves the package, the HHS ACM will add your name to the certification of level requested in FAICSOD. This will then allow apply completed trainings to the certification. All trainings completed through FAI CSOD (DAU or FAI) will automatically be applied. Any external training can be added during this process. Once the list of trainings is met in FAI CSOD, the system will automatically issue the certification.

Training Options

There are currently three free online vendors that provide numerous training options to complete the certification and re-certification requirements.

FAI

The Federal Acquisition Institute (FAI) offers free online and classroom/virtual training offerings. These can be found and registered for through the FAI CSOD System.

DAU

The Defense Acquisition University (DAU) offers several online courses related to acquisition, management, budget, etc. These courses can be registered for through DAU at http://www.dau.edu

VAO

The Virtual Acquisition Office’s (VAO) Applied Learning Online (ALO) modules offer several courses related to acquisitions. The licenses for this vendor are paid for annually by HHS. They are reusable so HHS limits the enrollment time to 10 business days. Send enrollment requests to ACP@od.nih.gov

Instructions and Resources

FAI CSOD Instructions

The links below provides the FAI CSOD User Guides for both Employee and Supervisor actions in FAI CSOD. These are step-by-step instructions to all the actions employees or supervisors will do in the FAI CSOD System.

Director of OALM: Diane J. Frasier